We all hope that weddings only happen once in our lives, so it’s not exactly practical to buy everything for just one big day.
Sure, we all want the setup to look picture-perfect, but unless you’re planning on marrying again (which isn’t traditionally the goal), owning all that decor doesn’t make much sense. And in wedding planning, that’s the last thing on anyone’s mind.
That’s where rentals come in! The good news is that Calgary has a ton of wedding rental options. My team and I did the digging, so if you’re looking for the best ones, we’ve got you.
How much do wedding rentals cost in Calgary?
Wedding rentals in Calgary typically cost between $1,000 and $5,000, depending on what you need (tables, chairs, decor, etc.) Larger or more upscale weddings may cost more.
Table of Contents
1. Wedding Finesse Inc
Address: 28 Edgeford Pl NW
Phone: +1 403-700-3773
Business hours: Monday to Sunday: Open 24 hours
Wedding Finesse’s approach feels more creative and collaborative than transactional. Most of the clients we came across mentioned that it didn’t feel like they were just picking items from their warehouse; it felt like they were truly working with a team.
We’ve heard a lot of great feedback about Masha in particular. Clients say she listens closely, gives helpful input and does everything she can to make sure the decor matches exactly what you have in mind.
That’s really important, especially when you don’t want a rental company that just throws whatever they have in stock at your event without considering your style or theme.
Their package offerings are also quite flexible. The ceremony and reception decor packages cover a lot of ground, such as floral arrangements, chandeliers, and more.
We also appreciated that they offer DIY decor packages. It’s a smart option for couples who want to be more hands-on or are trying to keep costs down while still having access to elegant pieces.
The only downside is that visits to their showroom are by appointment only. It may not be super convenient for anyone, especially if you’re hoping to pop in quickly.
We are so happy with how everything came together
“Masha and her assistant did an AMAZING job! We are so happy how everything came together. She listened to our vision and flawlessly created what we wanted. She was so kind and easy to work with. She also made me a beautiful bouquet with a bunch of flowers I bought from Michaels. And when she sent me a photo of my bouquet, I literally cried because I was so surprised that she created something so beautiful! Our circle arch was the main highlight for us. We sent her some ideas and photos and what she did was absolutely breathtaking and better than what we asked for! I highly recommend hiring this company for your special event!”
– Jo Ramirez, Google review
Highly recommend them for all your wedding needs
“Highly recommend Masha at Wedding Finese for all your wedding needs. She was so helpful from our first encounter. Her vision and creative mind were so helpful in helping us get everything we needed to make our wedding day memorable. If you want a stress-free wedding and need anything, go see Masha!”
– Eldon Holt, Google review
2. Special Event Rentals – Calgary
Address: 2312 52 Ave SE #101
Phone: +1 403-235-2211
Business hours:
- Monday to Friday: 9 AM – 5 PM
- Saturday: 9:30 AM – 2 PM
- Sunday: Closed
One thing our team loved about Special Event Rentals is how much they offer. They have over 50 types of tents, from small pop-up tents to big, fancy ones like pole and clearspan tents. No matter how big or small your event is, there’s something that fits.
They also have a large selection of rental items like tables, linens, and even fire safety gear. A client mentioned they got a fire extinguisher included for their wedding day, which shows the team is thinking about safety too.
What’s great is that everything they rent out is owned and managed by them, so there’s consistency in quality.
We also found it really helpful that their full inventory is listed on their website. And nope, it’s not just displayed as text, but as photos.
For couples or planners who have a specific vision, this makes it much easier to decide what items they’d rent from them.
Another thing we liked is that they offer free decor consultations and a DIY service. It’s a nice bonus if you want to do some of the setup yourself, but still get a bit of expert advice.
However, someone did mention that some of their rental items, like chairs, weren’t labelled. This caused confusion when a venue had similar-looking chairs, and the customer was almost charged for “missing” items.
The process was simple and seamless
“Our company used Special Event Rentals for some table & chair dressing, decorations and an outdoor heater. The ordering process was simple, the pickup was seamless and the return process was as well. Highly recommend for all your rental needs.”
– Maxime St Laurent, Google review
Their items are all very reasonably priced
“Special Event Rentals had a great selection of rental items, and their process from start to finish is well executed. Jamie was very helpful in person when we went to pick out our rentals and over email. Their items are all very reasonably priced, and for u,s it was ideal to rent and not worry about storage and selling items later.”
– Kelsey Buccholz, Google review
3. Vibe Event Rentals
Address: 218106 66 St E
Phone: +1 403-735-6133
Business hours:
- Monday: Closed
- Tuesday to Friday: 8 AM – 4 PM
- Saturday to Sunday: Closed
We’ve seen several rental companies, but Vibe’s unique approach with all-in-one wedding tent packages caught our attention. It’s simple but effective.
Instead of renting individual items, they bundle everything together to make sure they work in harmony. This is a huge help for couples who want a stress-free planning experience, especially when there’s already so much to manage for a wedding.
Looking into their inventory, we’re confident that they can deliver anything, whatever your vibe is.
The selection of tents is impressive. There are various sizes and styles, including clear-top tents. It’s perfect if you want to let your guests enjoy the sky during the ceremony.
Their high-end portable washroom trailers also stood out to us since it’s something we don’t usually see in other rental companies. It’s a great option for outdoor weddings, giving guests access to comfortable facilities.
When we talked to former clients, many praised the team’s responsiveness. Some were also grateful for the team’s willingness to accommodate last-minute changes.
That said, their delivery fee is also a common complaint from some of their clients. At $50 one way, it can feel a bit pricey, especially if you’re not close to their base.
On time and cleaned up promptly
“Rented some benches and an arch for my little wedding, and it worked out perfectly! They were on time and waited for the hour it took to do the wedding, and cleaned up promptly! Very responsive with all the questions I had and made me feel secure and confident that everything would be fine. #bridezilla”
– Catherine The Great, Google review
They were on time, pleasant, and professional
“The party rental team was great! I had no idea how involved setting up a tent for my wedding could be! Luckily, Sadie was there for every step, and their prices seemed very fair! The installers showed up on time, were pleasant, and professional. I highly recommend them to anyone.”
– Jared, Google review
4. The Rental Brothers
Address: 8080 36 St SE Unit Q
Phone: +1 403-259-5150
Business hours:
- Monday: Closed
- Tuesday to Friday: 8 AM – 5 PM
- Saturday to Sunday: Closed
If you’re planning an outdoor wedding, The Rental Brothers should be on your radar. They have an exceptional preparedness for the weather.
Several couples mentioned that when storms rolled in, the team was already out early in the morning, checking tents and making sure everything was safe.
The rental selection also feels intentionally curated. You’ll find rustic farm tables that suit outdoor or countryside themes and more elegant Chiavari chairs for formal setups.
The tents, in particular, stood out to us. They’re not the standard ones with poles in the middle. These are clear-span tents, which means no annoying support poles interrupting your layout or photos—a big win for layout flexibility and visual appeal.
We also liked how their rental period is generous. You get up to five days for one price, which gives couples extra time for setup and takedown.
From a practical standpoint, they offer full-service rentals. They take care of everything, from delivery and setup to on-site support and takedown. It’s the kind of thing that relieves so much stress from a wedding day.
Just a heads up, though, that while the service area is centered around Calgary, delivery fees can climb quickly the farther out you are. It starts at $50 one-way and can go over $150+ for a round-trip delivery.
Would totally recommend The Rental Brothers to anyone
“Very affordable prices and great customer service! Would totally recommend The Rental Brothers to anyone looking to have a nice wedding or even a small backyard party.”
– Cason Wright, Google review
Delivery guys were also there on time
“Rental Brothers were easy and reliable for our outdoor wedding rentals. Their prices are very reasonable and give you 3 days of rentals for one price which was great. Gave us lots of time to plan for set up and take down. Delivery guys were also there on time and good at communicating. Overall great experience!”
– Maggie Lo, Google review
5. Fusion Bollywood Wedding Decor & Rentals
Address: 5075 Falconridge Blvd NE Unit # 926
Phone: +1 403-605-8703
Business hours:
- Monday to Friday: 10 AM – 9 PM
- Saturday to Sunday: Closed
Fusion Bollywood is a great choice if you’re planning an ethnic or fusion-style wedding. A lot of what they offer is perfect for Bollywood style or South Asian weddings, and nothing about it feels generic.
They have all the traditional and unique pieces that you just won’t find elsewhere, like beautifully designed mandaps, traditional bridal palanquins (doli), and even royal-looking thrones.
We liked that all their decor is stored in their office, so you can actually go in and see everything before you book. That’s a big plus. Seeing things in person helps a lot with confidence in your choices.
A lot of clients also agreed on how easy they make the whole setup. With other rental companies, you often have to set things up yourself or rely on friends and family to do it. But Fusion delivers, sets up the decor, and takes everything down afterwards.
From what we gathered, their team also works closely with clients to come up with themes and color palettes, so it’s not just about renting stuff.
That said, it’s worth noting they specialize in premium, full-service events. They may not be the most affordable option if you’re trying to keep costs low.
They were easy to communicate with
“They did an absolutely wonderful job for a wedding reception, and the final outcome was even better than I expected. They were easy to communicate with, and we’re very open to working with them to make changes and cater to our specific needs. Overall great experience!!”
– Navina Haque, Google review
Delivered all the details we had asked for without any hassle
“We booked Fusion Bollywood for our wedding, and we were beyond satisfied with the service. Jas was amazing to work with and delivered all the details we had asked for without any hassle! I would highly highly recommend Fusion for decor! 10/10”
– Ebsad Asadullah, Google review
