AI is everywhere these days. Sure, a chatbot might schedule your meetings and send reminders, but can it sense when you’re having a “meltdown Mondays” moment?
Didn’t think so.
Automated tools are great, but they can only take you so far. When the to-do list is growing faster than your caffeine intake, you need a real human who can juggle the chaos and keep you on track.
That’s why we went looking for the best virtual assistants in Calgary—the ones who can keep both your calendar and your sanity intact. Check who made the cut here!
How much does it cost to hire a virtual assistant in Calgary?
It costs at least 15 CAD an hour to hire a virtual assistant in Calgary. This is just an estimate. The actual cost will depend on the virtual assistant you hire and more.
Table of Contents
1. Virtual Assistant YYC
Operating Hours: Monday to Friday – 9 AM to 4 PM
Virtual Assistant YYC gets deeply invested in small businesses from day one. Their hands-on and dedicated approach makes it easier for businesspeople to focus on clients and growth.
They cover everything, from bookkeeping and invoicing to social media management. Their ability to stay on top of scheduling posts, moderating comments, and doing hashtag research also removes a big source of stress.
Many clients we talked to said the Virtual Assistant YYC’s support has freed up time for strategy and sales, which helped boost their business significantly.
We found their launch management support worth highlighting too. It’s hands-on and covers project planning, social media graphics, and ongoing tracking.
They have tiered monthly packages that also seem well designed. We like that they vary depending on how much support you need and that people can choose between catch-up calls and Voxer support.
We especially loved their “Made for You” packages. We think their personalized hashtag and Canva template services are awesome if your goal is to build an attractive brand presence without the stress.
It’s just a bit disappointing that it can sometimes take a few days to hear back from them after their free 30-minute discovery call.
I am grateful I found her when I did.
“I didn’t know what to expect having a VA. I didn’t take the advice of others to outline my needs and create what I would need a VA for. Looking back I wish I would have, but to Krysta’s credit she has pivoted, weaved, moved any which way or learned along the way to understand me and my business. I am grateful I found her when I did. She has made my transition from one business to another easier than had I done it alone. Krysta is open about her schedule, flexible when necessary and honest about her strengths and what she is willing to learn.
We have found ways to communicate and create a working relationship.
Krysta has been patient and understanding with me, and has taught me A LOT along the way. So glad she’s a part of my team!“
- Alannah Boyle, Customer of Virtual Assistant YYC
She gets the job done quickly
“Working with Krysta has been game-changing! Before I started with her I was so lost with my massive to-do list. After our first call and explaining all my tasks, goals and visions for what I wanted to accomplish she was able to help me break them down into bite-size pieces and help me execute them one by one. She gets the job done quickly but it’s always very well done and with my brand colours and vision in mind. I wouldn’t be able to be where I’m at in my business if it wasn’t for her!”
- Jaymi Green, Customer of Virtual Assistant YYC
2. VMP Virtual Assistant Services
Operating Hours: Monday to Friday – 9 AM to 5 PM
VMP Virtual Assistant Services, aka Vanessa, is the main VA behind the company. With over 20 years of experience, she strikes us as someone who can confidently handle almost any task you throw at her.
What we like most about her is that she starts you off with a free one-on-one call before recommending a package or customizing one for you. Many told us that this made them feel confident that VMP wasn’t just offering generic help but a real partnership.
Her range of services is impressively versatile. She’s an expert in administration, creative work, and web development. Many clients also commended her for helping them clear out inbox clutter and manage calendars.
We also appreciate how she helps businesses stay ahead on social media. We think her custom designs, excellent SEO skills, and automation tools go beyond the basics.
She focuses on consistency and engagement, not just ticking boxes, helping businesses stay relevant and grow their audience.
The only thing we aren’t too big on is that she’s not upfront with her pricing, which might slow down decision-making for some.
She is so personable, ultra organized and efficient
“I could not ask for a better VA than Vanessa! She is so personable, ultra organized and efficient, and makes my private practice run SO much more smoothly! If you are pulling your hair out with tedious little jobs, you need to hire Vanessa and free up time for the things that only you can do.“
- Cindy goldhawk Google Reviews
So efficient, smart, ambitious
“Vanessa has helped me SO MUCH with my business and without her I would have been lost. I am a sole proprietor and I do not have any employees. Vanessa is so efficient, smart, ambitious, and full of great ideas. It is lovely to be able to pay for an assistant/administrative services/financial help when you are running a small business! Everyone needs VMP with their business needs…..!!”
- City Events YQL Google Reviews
3. Virtual Assistant Canada
Address: 825 8 Ave SW
Contact Details: +1 833-777-3626
Operating Hours: Monday to Friday – 9 AM to 4 PM
Virtual Assistant Canada has two clear VA options: a Canadian team or a more affordable Mexican team. It’s a flexible setup that works for different budgets without compromising service quality.
We also like that neither option comes with pesky fees or cancellation charges.
Another thing we love is that their assistants come with an account manager and team backup, so you’re never left hanging.
Many businesses we interviewed also appreciate that their assistants work standard North American hours because it makes communication way smoother.
We also like how precise they are with time tracking. Clients told us this helped them see exactly where their hours were going, which made it easier to budget time across multiple projects and avoid overspending.
Plus, their 30-day rollover of unused hours means you won’t lose value if your workload fluctuates.
The only small thing we don’t like is the 24-hour setup time before you get access to your dashboard. It’s a bit slow if you need urgent help.
I am saving a lot of time
“I have used and continue to use Virtual Assistant Canada for many different types of projects. Highly recommended, by outsourcing various tasks I am saving a lot of time. Thank you Virtual Assistants Canada! Bit-RealEstate.com”
- Tina Angela Dobson, VirtualAssistant Canada Review
Our assistant has been amazing
“They have done an amazing job on our new website design. Our assistant has been amazing also, very responsive and always helpful. Will continue to use virtualassistantcanada.ca for our outsourced workers and web development services.”
- James Vaquera, VirtualAssistant Canada Review
4. The Virtual Gurus
Address: 630 8 Ave SW #500
Contact Details:+1 888-504-4449
Operating Hours: Monday to Friday – 8 AM to 5 PM
Virtual Gurus utilizes AI as a tool in their business, but you still get real human VAs as your main point of contact. Their service is also complemented by 24/7 AI receptionist support.
We think their use of AI to help manage everything from admin to marketing is clever. However, people complained that the AI receptionist can be repetitive when answering questions.
That aside, what really caught our attention is their personalized matching system. They listen closely to your business gaps and goals before connecting you with a VA, which we love.
Several people shared how their assistant took over social media posting and CRM updates, freeing up hours each week and allowing them to focus on growth.
We also love that you get to choose how to communicate—email, phone, or video.
Many also appreciate being able to track progress through their Talentplace software, which provides clear reports on how their hours are spent.
On top of that, their flexible subscription lets you scale your support up or down without hassle, which is perfect as your business evolves.
Has been absolutely amazing
“I have been working with Virtual Gurus for over a year now, and I couldn’t be happier with the exceptional virtual assistance services they provide. My virtual assistant, Ruth, has been absolutely amazing. From our first interaction, it was clear that we sync very well. Ruth is not only efficient but also intuitive, always anticipating my needs and making my daily tasks much easier. Her proactive approach and attention to detail have been key to boosting my productivity. I am extremely happy with the services Ruth provides and can’t imagine my workflow without her. I highly recommend Virtual Gurus to anyone needing top-notch virtual assistance! Thank you, Ruth, for being such an outstanding partner!”
- Seria Mullen Google Reviews
Fantastic support- proactive, skilled and great at managing my inbox
“Highly recommend Virtual Gurus. My EA Candice has been a fantastic support- proactive, skilled and great at managing my inbox, appointments and research. Most of all, she has a positive, can-do attitude about everything! My work would be chaos without her!”
- Jennifer Freeman Google Reviews
5. VEA Office Professionals
Address: 602 12 Ave SW #500
Contact Details: +1 833-243-6111
Operating Hours: Monday to Friday – 9 AM to 5 PM
VEA Office Professionals gives you high-level executive assistant support in flexible packages. We love that you can start with a solid block of hours each month or go pay-as-you-go if you’re not ready to commit.
While their pricing might be out of budget for smaller businesses or startups, it reasonably reflects the premium service they provide. They offer packages starting at 40 hours a month for $639. This already includes bookkeeping support every quarter.
We think their mix of executive and financial support is rare and valuable for busy business owners who want more than just basic admin.
Their top-tier package even includes fractional controller hours, giving you access to financial expertise without the cost of a full-time CFO.
Several businesses raved about how their assistants went beyond managing their calendars and emails to handle project coordination, which took a huge weight off their shoulders.
The mix of administrative, project, and financial support that VEA offers makes it a versatile partner for pretty much any business.
Remarkable improvement in the way my business functions
“VEA has been an absolute game-changer for my business, and I cannot recommend their services highly enough. From the moment I started working with them, they have consistently demonstrated their dedication to excellence and their commitment to helping my business thrive. The range of services they offer is impressive and perfectly suited to meet the diverse needs of my company. Whether it’s providing exceptional executive assistants who efficiently manage my schedule and handle administrative tasks, top-notch bookkeeping services that keep my finances in order, or the invaluable support of fractional controllers who offer strategic financial insights, VEA has it all covered. Their online business managers have been instrumental in streamlining operations, optimizing processes, and enhancing overall efficiency. With their expertise and guidance, I’ve witnessed a remarkable improvement in the way my business functions, allowing me to focus on core aspects and strategic decisions. The VEA team is comprised of highly skilled professionals who are not only knowledgeable but also genuinely invested in the success of my business. Their dedication to understanding my specific needs and tailoring their services accordingly has impressed me
time and again. What truly sets VEA apart is their unwavering commitment to delivering outstanding customer service. Whenever I’ve had questions or required assistance, their support team has been quick to respond and resolve any concerns with utmost professionalism. Working with VEA has been a truly transformative experience for my business. Their comprehensive range of services, combined with their exceptional team, has undoubtedly had a significant positive impact on my company’s growth and success. I wholeheartedly recommend VEA to any business owner looking to take their operations to the next level.
Thank you, VEA, for being an invaluable partner on this journey of success!”
- Kevin Haliday Google Reviews
Professional, reliable, consistent and understand the needs
“VEA Office Professionals is an exceptional solution to off loading hours of administrative work each month. This has allowed me focus my attention on other important matters. My EAs have been professional, reliable, consistent and understand the needs of our company often anticipating our needs in advance. The on-boarding process was smooth and persons within the company checked in to ensure our fit formed well at the outset. I recommend VEA. Their team of professionals have improved the quality of my time management immensely.”
- Angela Chuy Google Reviews
